Reviewing Cases: Chairs

The Chair is an Administrator and can upload and delete materials, and lock and unlock sections.

 

Faculty180 Functions

Chairs are responsible for uploading annual evaluations, past reappointment letters, and peer observation reports.  These need to be uploaded by emulating the faculty member and uploading to their Faculty180.

To emulate a user, click on the Account Access link in the left column.  A list of faculty in your department should appear with an Emulate link for each one.  If you do not see the list or there are faculty missing, contact a school administrator.

Once you are emulating, there will be a red bar across the top to indicate that you are emulating another user.  To upload annual evaluations and past reappointment letters, click the Activities link in the left column and scroll down to the sections for Personnel – Annual Evaluation Conference Memorandum and Personnel – Appointment and Reappointment Letters.

Screenshot of emulating screen.

 

After clicking the Add button for each section, fill in the following information and upload a file. 

  • Term: select the semester that the document applies to rather than the date of the letter.  For example, a reappointment letter for the 2024-25 academic year that is dated in 2023 should use Fall 2024 as the Term.
  • Filename: give a descriptive name such as 2024-25 Reappointment.  This is what appears as a link in the list on the previous page.
  • Career Timeline: select the stage of the faculty’s career: either before or after their promotion to Associate Professor.
  • Publicly Displayed: select Yes.
  • Upload File: give the file a descriptive and consistent name such as 2024-25 Reappointment.  This is how reviewers will identify the file when viewing the case.

Screenshot of Annual Evaluation upload screen.

 

RPT Functions

For Reappointment and Review cases, the chair must upload the Minutes of the P&B meeting where the candidate’s reappointment was considered. This is the first of three Internal Sections all listed below the Candidate Packet. The Minutes of the P&B meeting is a required document. Like everything in the Internal Sections, it will not be visible to the candidate.

For Promotion, Tenure, CCE, and Reclassification cases, the chair must upload three documents to the P&B Review section:

  1. Department P&B recommendation (signed by the Chair)
  2. Report of the Department P&B (signed by the P&B minus the chair)
  3. Chair’s Report (signed by the Chair)

For Promotion, Tenure, CCE, and Reclassification cases, the chair must also upload the following documents to the External Evaluations – Documentation section:

  1. A copy of the letter of solicitation sent to the reviewers
  2. CVs from the external reviewers (if you have them)
  3. A statement that includes the following information for each external reviewer: (i) a brief bio, (ii) indication if the reviewer was chosen by the candidate or by the P&B, and (iii) statement of any relationship or connection between the candidate and reviewer.

 

How to Upload Documents to Internal Sections

Scroll down to the appropriate Internal section. For chairs, this will be the P&B Review section for all types of cases.

  • Click the Add File button, then Browse to Upload or Drag & Drop the file the appropriate files, then click Save.
  • This must be done for each file file to upload (you cannot upload multiple files at once).
Screenshot indicating the Add File button boxed in red.
Screenshot indicating the Browse To Upload button.
Screenshot indicating the Save button.

Sending the Case Forward

When you have uploaded the required documents to the case, you can then click on Send Case to send the case to the next step.

  • For Reappointment and Review cases, forward the case to Dean’s Draft.
  • For Promotion, Tenure, CCE and Reclassification cases, forward the case to Caucus of the School.