Annual Reporting for Academic Departments and Programs
Every year* departments and programs will submit an Annual Report. The deadline for the 2024-2025 academic year is June 1, 2025. Submit your annual report and supporting documents (assessment reporting documents, a list of curriculum changes in the past year, etc.) to your Dean (or to the Associate Provost for Academic and Faculty Affairs, Maria DeLongoria, for interdisciplinary programs).
The purpose of this Annual Report is to:
- Provide a forum for each department and program to share and record its progress over the past year in key areas.
- Help departments and programs align their activities with their mission and goals and the College’s Strategic Plan.
- Foster a departmental culture of planning, assessment, and continuous improvement.
- Integrate with the Academic Program Review Cycle by documenting progress towards initiatives and strategic goals and collecting information to aid in writing the next Self-Study Report.
* Annual Reports are not required in Year 6 of the Academic Program Review Cycle, when departments and programs compile and submit their Self-Study.
Annual Report Template
Annual Report Guidance
1. Summary
The Summary section is an opportunity to reflect on and document the major changes that have occurred in the past academic year.
Document how your faculty composition has changed, if applicable. Note any trends in the students in your programs or courses. Appeal to data you have collected, data that is available through QC Tableau dashboards, CUNY Tableau dashboards, Assessment Reporting Documents (Appendix A) and any Curriculum Changes made (Appendix B) as applicable.
When your department/program writes its next self-study report, it will be addressing the subjects laid out in the Self-Study Report Guidance. You can make your future collective writing process easier by documenting any progress that has been made towards any of these subjects.
2. Resource Allocation
The Resource Allocation section asks you to reflect upon the extent to which you have used your department/program resources effectively and efficiently in the past academic year.
Resources should be considered broadly, including, but not limited to, human resources, financial resources, and space resources. One aspect of human resources is the allocation of administrative reassigned time to faculty members – list the amount of reassigned time allocated to various members of your department/program and the outcomes for this work. Share major inflows and outflows of financial resources. In an effort to crowdsource best practices, please share any creative solutions for resource use that can be shared across departments and programs.
3. Progress toward initiatives and strategic goals
The Progress toward initiatives and strategic goals section asks you to look back over the past year and share progress on your long-term initiatives and strategic goals.
Each initiative or strategic goal should be included on one line of the provided chart. This should include:
- The initiatives you shared in your department/program’s Annual Report from 2024.
- Any initiatives you started in 2024-2025.
- Longer term strategic goals your department has developed.
- If you have recently completed the Departmental Self-Study Process, include the strategic goals you developed in your Implementation Plan.
Indicate the status of the initiative or strategic goal, and provide a narrative about the status. Include data and evidence as you see fit.
4. Planning and resource requests
The Planning and resource requests section asks you to look forward toward the next academic year and outline actions that your department members will undertake to advance your initiatives and strategic goals.
Detail each action you plan to take, how it aligns with a strategic goal of your department and/or a part of the Queens College Strategic Plan, the anticipated costs to complete the action, and who will be responsible for completing this action.
Starting in Academic Year 2025-2026, this section will be completed in February to align with the budget allocation process.